In today’s video post, Advice and Counsel Team Member Renee’ Watkins offers best practices for completing Form I-9s when workers are in remote locations. She says that many times employers face logistical challenges when complying with Form I-9 verification for staffers who don’t work in the office.
USCIS provides an employer handbook, the M274, to assist with completing form I-9. However, Renee’ says the guidance on the information for remote workers is limited. She then gives information about the details the M274 provides, such as employers are allowed to designate someone (ex. foreman, personnel officer or agent) to assist them in filling out Form I-9s.
Renee’ says an employer may designate any person to be their agent to complete Form I-9 for remote employees. She also notes that you may use a notary as your agent but Form I-9 does not need
to be notarized. If you decide to use an agent to assist in completing Form I-9s for your remote workforce, Renee’ says they must be credible, trustworthy, and trained in properly completing Form I-9s. You’ll also want to establish standard operating procedures for the agent and employees completing the forms.
For additional questions regarding Form I-9s and remote workers, please call a member of CAI’s Advice Counsel Team at 919-878-9222 or 336-668-7746.