Delegate for Efficiency and Employee Empowerment

September 27th, 2011 by

folderDelegation is a concept that benefits organizations in two specific ways:

  1. Senior leaders and managers experience more time to focus on high-level activities, such as strategic planning and new business exploration, which helps them build a more successful business.
  2. Employees receiving delegated tasks strengthen their skills, obtain diverse experience and demonstrate their capabilities to their supervisors, allowing them to feel empowered and engaged at work.

Although the advantages of delegation help multiple staff members prosper, many leaders do not implement the process for fear that tasks will not be completed adequately, or they have improper knowledge on how to delegate effectively. Leadership requires you to utilize the talents and experiences of the individuals who work at your company. If executed correctly, delegation can help your business and your employees achieve tremendous results. Below are key tactics for initiating a plan for delegation:

  1. Create a Culture for Delegation: Cultivating a workplace that stresses the importance of delegation helps everyone succeed. Employees will feel appreciated and be more productive when they are assigned new projects or receive feedback on their work.
  2. Assess Your Goals: Whether you have one task to delegate or a myriad of them, the end result will be better if you lay out a clear plan of how the project should be handled and what the desired outcome should be.
  3. Identify Workers’ Strengths and Weaknesses: Delegation offers employees the opportunity to flex their skills and take ownership on important tasks outside of their usual assignments. Be sure you know your employees’ strengths and weaknesses to appropriately match projects. This will help reduce unfavorable results.
  4. Establish a Work Plan and Communicate Expectations: Managers who do not delegate often fear that their subordinates will not be able to perform the job like they would. However, if you strategize a workflow plan with your employees, they will understand the overall goal. Communicating clear directions and hard deadlines will also yield a good outcome. Asking your employees to repeat their understanding of the project will help you determine if they grasp what is being asked of them.   
  5. Oversee Progress and Rate Results: Delegation can fail if you do not organize a monitoring method for the projects that you assign.  Periodically requesting updates and providing feedback will help you see if employees are reaching their goals or if additional assistance is needed. When projects are completed, you can review the goals to see if they met their marks.  Praise your employees if they achieved suitable or exceptional results. If your employees failed to produce satisfactory work, use the experience as a learning opportunity. 

It is also imperative to add that there are several tasks that should not be delegated to a subordinate. Some of these duties include: personal requests assigned specifically to you, providing feedback to other employees, high-level tasks for which you have the expertise, disciplinary undertakings and crisis situations.

For more information on how to delegate productively, please contact an account manager at 919-878-9222 or 336-668-7746 and inquire about CAI’s class called Steps to Delegating Effectively.

Photo Source: Ukeig

One Response to “Delegate for Efficiency and Employee Empowerment”

  1. […] Asking for assistance from colleagues is a simple and expected workplace occurrence. Unfortunately, some employees would rather miss their deadlines, give poor excuses or blame others before admitting that they can’t do everything by themselves. Complete your work, and if you need extra assistance for a project, swallow your pride and ask. If employees are constantly seeking assistance, they should talk to their managers about adjusting their workload. […]

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