You’re busy, I mean, “there’s just not enough time in my day to get anywhere near what I wanted to accomplished,” and now you have to run errands, make dinner, take the dog out and finish the laundry all before falling asleep with your laptop in bed (again). In a world so preoccupied with time, here are 7 productivity tips to save you as much of it as possible…and they can all be implemented in under one minute!
- Flip your phone over. Glancing at notifications as they arrive on your phone doesn’t take much time, but it drains a ton of attention. Every time you notice a new alert you glance at it (which only takes a few seconds), but then you either waste time checking it or waste time re-focusing on what you were previously doing. Either way, this is a huge unproductive time-suck.
- The two-minute rule. The moment an email comes in think, “can I respond to this in two minutes or less?” If responding to the email requires a simple yes or no and would need less time to respond than it would to remind yourself to do it later, then do it now. By doing this you’re effectively prioritizing your day and promoting efficiency for yourself and the sender.
- The Rule Of Three. In almost all areas of life, the “rule of 3” applies, and productivity is no exception. Ask yourself at the beginning of the day, “what three things do I want to accomplish today?” Then work toward those goals. When making your list, try not to focus necessarily on tasks so much as outcomes or results.
- Keep a list of everything you’re waiting on and everything you need to do. Keeping a list is the best way to keep up with everything you have to do/everything you’re waiting on other people to do. This may seem a bit obvious, but trying to keep up with everything you’re responsible for can be taxing to say the least and in a world filled with technology, it’s unnecessary to try. I suggest writing everything on a Post-It, putting it in an app on your phone/tablet or both.
- Take more breaks. While we’re on the topic, take more breaks! It may sound counterproductive, but taking more breaks throughout the day actually increases productivity because it prevents fatigue and facilitates creativity. Even if you’re short on time, try simply standing up and looking away from the computer for a minute or two to give your brain a chance to refresh.
- Get Physical. I know it’s early, but getting 30 minutes of physical activity in every morning before you start your day will give you the lasting energy you need to power through your day! No more “2:30 feeling” for you!
- Delegate. Learning to delegate the tasks that can be delegated can be the single most valuable productivity measure you ever take. Just remember that you are ultimately responsible for the work that they do, so make sure they understand the task the first time around or you’ll be doing double the work in the end.
Have anything that you need to delegate? CAI’s HR On Demand team is designed to do just that! We’re here to provide exactly “what you need, when you need it” and can handle as much or as little of a project as you’d like. Have something we can help you with? Contact us today at (919) 713-5263 or firstname.lastname@example.org.